Top 5 Factors to Consider When Picking Software for Invoicing

Experts predict the global e-invoicing industry will be worth in excess of USD 24 million by 2027. This staggering figure not only means there is plenty of money to be made for suppliers, but also that there is a wide range of choices for consumers.

But, how do you go about picking software for invoicing that can meet the needs of your company? As you’ll be generating and sending out invoices on a regular basis, you’ll want to be using high-quality software that can meet and even exceed your requirements. Fortunately, you can identify a suitable invoicing system by considering a few crucial factors. 

Read on to find out more about choosing a top-class invoicing software system. 

1. Invoicing Software Costs

It’s not always a good idea to choose the cheapest invoicing software, but you also don’t want to overpay. When comparing software costs, ask for at least three quotes from different providers. You can then consider which systems provide the best value for money for your needs. 

Be sure to check if the quotes include features you don’t need, as if you can remove these, you may get a better deal.

2. Integrations

One of the most important invoicing software features is the ability to integrate with your current systems. For example, if your invoicing software connects to your online store, it could automatically generate a bill for each purchase. This can streamline your workflow and save you a considerable amount of time.

3. Ease of Use

You could be using your invoicing software just about every day, so it’s essential it is easy to use. Before choosing your invoicing system, you can ask for a trial period to check it’s simple to generate bills and to make changes to your invoices if required. 

To create an invoice without any fuss, you can use this free invoice template that allows you to send a professional-looking bill to your clients. 

4. Multiple Accessibility Settings

One of the most overlooked invoicing software options is the ability to set multiple accessibility permissions. Not all staff will need to create and amend invoices, while others may require full access to your system. 

You should check if creating these permission levels is a straightforward experience, as you may need to remove staff who leave your company, and to add new employees who will be using the invoicing system in the future.

5. Multi-Currency Option

If you trade internationally, it can be useful to have multi-currency invoicing software. It’s also beneficial if you can adjust the exchange rate to ensure you can maintain your profit margins. Your international customers may appreciate you taking the time and effort to generate invoices in their own language as not all companies will perform this service.

Picking Software for Invoicing Shouldn’t Be Difficult

When there are so many available options, it can be daunting when picking software for invoicing. However, if you look for a system that is easy to operate, integrates well with other programs, and has a variety of user settings, you can find the right software for your needs. 

You can then get on with other vital tasks, knowing the invoicing side of your business is under control.

If you’ve enjoyed reading this post, be sure to browse more helpful articles in our Technology section before you go.

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